Processing 2024 Summer Sponsored Project Activity

During the summer, sponsored project activity increases significantly. Our goal is to provide the most efficient and highest of quality service possible while ensuring compliance with university and sponsors' policies.

This memo includes a listing of staff members who will have direct responsibility for submitting summer hire requests associated with sponsored project summer activity. To ensure that you are providing the correct funding information to these individuals, I strongly encourage you to review your Grants Management Report(s), meet with your Grant Analyst in Research Administrative Services, Office of Research and meet the Grants and Contracts Team to determine the available budget. The dates for this year's summer activity are May 5 to July 27, 2024.

Please submit all hire related requests no later than Friday, May 17, 2024 Requests sent after this date will be delayed in processing or payment.

This year, all Grant Related Summer Hires will be submitted by the following individuals according to responsible area:

HR Delegates   &   Responsible Areas

Riley McKay, College of Arts & Sciences

Jessica Horsley, School of Business

Calena D. Smith, Cathy Hughes School of Communications

Tanya Greenfield, College of Dentistry

Rosemary Pearson, School of Divinity

Linda Jones, School of Education

Ebenga ( Lydia) Nzinga, College of Engineering & Architecture

Linda Jones, The Graduate School

Frank King, School of Law

Jonathan Edwards, College of Medicine

Catina Brooks, College of Nursing & Allied Health Sciences

Natasha Tiller, College of Pharmacy

Tiffany R. Pearson, School of Social Work

Denise Saunders-Thompson, Chadwick A. Boseman College of Fine Arts

Britney Allen, Office of The Provost

To streamline this process, please complete the Summer Salary Request Form  that will allow you to include details about who will work, start and end dates, amount to be paid, the project number, and whether they are a new hire. If you have not identified the individual, type "TBD" for the name. Once complete, please email the form to the appropriate HR Delegate with a copy to with "Summer Activity" as the subject line.


It is very important that we receive the fully completed Summer Salary Request Form. If any grant- related Summer Hires are submitted by individuals other than the HR Delegates, they will be denied.

Faculty Summer Salary

Summer Salary is compensation paid to academic appointed 9-month faculty who perform research on a grant or contract during the summer months of May, June, July, and August or perform additional administrative duties. As you know, Howard University permits faculty members with nine-month appointments to receive additional compensation for work performed during the summer term. The amount of compensation from all funding sources (sponsored research, summer instruction, or other departmental/college activity) for the summer cannot exceed 3/9ths of your IBS. When completing the Summer Salary Request Form, please include all funding sources for your summer salary on the same form. Salary for the summer months is determined by dividing the base salary by nine (9) months, a summer month salary is referred to as 1/9th, two months as 2/9ths, and three months as 3/9ths.

All faculty members who are being paid salary from NSF grants must be aware of the following NSF rules: As a general policy, NSF limits the salary compensation requested in the proposal budget for senior personnel to no more than two months of their regular salary in any one year. This limit includes salary compensation received from all NSF-funded grants. This effort must be documented in accordance with 2 CFR ยง 200, Subpart E.

Student Hiring

If you plan to have students paid through Human Resources, please identify the positions or capacity in which you will need students to work on the project. Position information can be submitted even if you have not identified the students. On the summer salary request form type "TBD" for the name. When you have identified the student, you would like to hire follow-up with the appropriate HR Delegate administrator to complete the student hire.

Summer Staff Hiring

If you plan to hire summer staff or summer wage employees, please identify the positions or capacity in which you will need these individuals to work on the project. Position information can be submitted even if you have not identified the individual. On the summer salary request form, type "TBD" for the name. When you have identified the individual you would like to hire, follow-up with the appropriate HR Delegate to complete the summer hire.

Creation of Contingent Workers for Summer Programs

For those faculty members with summer programs supported by extramural funds, please contact the appropriate individual listed above to submit a Contingent Worker Form. To streamline this process, please complete the Contingent Worker Form. A Contingent Worker is needed for high school and visiting college students, etc. The completion of the Contingent Worker Form will provide high school and visiting college students with the appropriate HU ID and access to buildings. If you are unsure whether a Contingent Worker Form is needed, please contact the Office of Human Resources for clarification.

Office of Human Resources Guidelines

The Office of Human Resources' General Processing Guidelines will be enforced. Per 500-112 University Hiring Policy, all faculty, staff, and students must be on-boarded and fully approved by the Office of Human Resources prior to working. Individuals who violate this policy will be disciplined, up to and including possible termination of employment.

If you have questions regarding the general processes outlined in this memo, please send an email to or call 202-806-6000. For specific questions related to your specific project contact your analyst in Research Administrative Services or call 202-806-4759.