May 1, 2023
We are preparing for the University's 2023 Summer School Sessions (I & II). Please use the attached Summer Faculty Appointment Form to submit the requested information for each person assigned to teach courses offered by your department this summer. Include the identifying numbers of the course(s) each faculty member is scheduled to teach. The Summer Faculty Appointment Form is due to the Office of the Provost by Friday, May 5, for Summer Session I and by Tuesday, June 20, for Summer Session II. In the form, please indicate if the faculty member is an initial appointment, reappointment, or extended appointment using the criteria below.
Initial Summer Appointments: Faculty candidates assigned to teach summer school courses who have not held temporary (full-time or part-time), probationary tenure-track, career-status, or tenured faculty positions within the last 3 years.
Prior to teaching, initial summer faculty candidates must be 1) approved at the appropriate rank, by the respective department, school/college, and Office of the Provost and 2) on-boarded and hired by the Office of Human Resources. Approval of the appointment (rank, title) for initial appointments will be managed within Faculty Success.
Summer Reappointments: Faculty appointed as summer school faculty in summer 2022 who did not also hold a temporary (full-time or part-time), probationary, career-status, or tenured faculty position during AY2022-2023. Reappointed faculty must be approved at the respective department, school/college, and university levels. Please ensure that documentation of teaching effectiveness (i.e., summer session student evaluations, peer evaluations) are submitted as part of the application, which will be generated via Faculty Success.
Extended Summer Appointments: Faculty with current appointments in AY2022-2023 that expire May 15, 2023. You must complete an appointment extension in Faculty Success to generate an updated contract for the faculty member to teach summer sessions.
After you receive notification that the appointment has been approved, please direct each new faculty member to contact Office of Human Resources (OHR) prior to or during his/her first week of employment to certify Department of Homeland Security documentation. The OHR office is located in the HU Service Center, 2244 Tenth Street, NW, Suite 422; email firstname.lastname@example.org.
Transaction Processing: All compensation transactions should be approved in time for the June 2 payroll. All compensation transactions for summer school will be entered by the Office of the Provost.
If you need any assistance related to this process, please contact any of the following individuals:
- Britney Allen, Sr. HR Operations Specialist, Office of Human Resources, email@example.com
- Department of HRIS, Office of Human Resources, firstname.lastname@example.org
- Office of the Payroll, email@example.com
- Faculty Success Helpdesk, Office of the Provost, firstname.lastname@example.org
Summer Hiring Policies
- In accordance with 500-012 University Hiring Policy, all initial faculty candidates must be on-boarded and have approval to work from the Office of Human Resources prior to teaching or receiving a paycheck.
- Reappointed faculty must sign new contracts through Faculty Success before they can begin teaching or receiving a paycheck.
- Individuals who violate these policies will be disciplined, up to and including possible termination of employment.
Please ensure all faculty have been properly authorized to work and fully comply with all applicable University policies. If you need assistance, please contact the Office of Human Resources (OHR) or any other persons listed above. OHR will provide additional guidance to assist with processing these transactions.
- For probationary tenure-track and tenured faculty who are eligible to receive compensation for summer teaching at Howard, the formula for courses meeting the minimum enrollment threshold is:
1/39 x 9-month salary x # credit hours taught/session
- Remuneration for faculty involved in the supervision of independent study, thesis/dissertation, etc., is 50% of the tuition amount paid by each student. Faculty requests to offer more than 12 credit hours individualized instruction per session must be approved in writing by the Dean and Provost. (Please ensure that thesis and dissertation research, as appropriate, are scheduled by all graduate departments.)
- For part-time or adjunct faculty:
All Adjunct (part-time) faculty members will be paid a minimum of $1,650 per credit-hour.
The policies and procedures that govern the Summer Sessions are attached below. Please distribute a copy to all faculty engaged in summer instruction. If you have questions concerning this information, kindly contact Ms. Britney Allen in the Office of Human Resources as soon as possible email@example.com.
Thank you for adhering to the dates and processes identified in this letter. Enjoy the remainder of the semester.
Anthony K. Wutoh, Ph.D., Provost and Chief Academic Officer
cc: Charles Pugh, Director of Employee Relations & HR Services